Goods Received Note (GRN)
Go to: Purchase → Goods Received Note
A GRN records the physical receipt of goods from a supplier. It updates inventory and forms the basis for creating a purchase invoice.
Creating a GRN
Click Make → Goods Received Note on a submitted purchase order.
| Field | Description |
|---|---|
| Supplier | The supplier delivering the goods |
| Purchase Order | The linked purchase order |
| Posting Date | Date goods were received |
| Items | Items received with accepted quantity |
| Warehouse | Destination warehouse for the received goods |
Partial Receipts
You can receive a partial quantity — the purchase order status updates to Partly Received, allowing further GRNs for remaining items.
Effect on Inventory
Submitting a GRN:
- Increases stock in the destination warehouse
- Creates a journal entry (Debit Inventory / Credit GRN Clearing)
- Updates the linked purchase order receipt status
Always submit a GRN before creating a purchase invoice. The invoice can then reference the GRN to ensure three-way matching: PO → GRN → Invoice.