Payments
Manage incoming payments from customers, outgoing payments to suppliers, and reconcile them against outstanding invoices.
Payment Entry
Go to: Financials → Payment Entry
Payment entries record the actual movement of money — cash or bank transfers.
Open Payment Entry Form
Navigate to Financials → Payment Entry and click New.
Select Payment Type
| Type | Description |
|---|---|
| Receive | Money received from a customer |
| Pay | Money paid to a supplier or employee |
| Internal Transfer | Transfer between your own accounts |
Fill in Payment Details
| Field | Description |
|---|---|
| Party Type | Customer / Supplier / Employee |
| Party | Select the customer or supplier |
| Payment Account | Bank or cash account used for payment |
| Amount | Payment amount |
| Posting Date | Date of payment |
| Reference No | Cheque number, wire transfer ID, etc. |
Allocate Against Invoices
In the Payment References table, link the payment to one or more outstanding invoices. The system automatically calculates the outstanding amount on each invoice.
Submit
Click Submit to post the payment. The journal entry is created automatically.
You can also create a payment directly from an invoice using the Make Payment button on the invoice form.
Payment Reconciliation
Go to: Financials → Payment Reconciliation
Payment reconciliation links payments that were made without referencing a specific invoice (or were partially allocated) to the correct outstanding invoices.
Open Payment Reconciliation
Navigate to Financials → Payment Reconciliation.
Select Party
Choose the Party Type (Customer / Supplier) and select the specific party.
Fetch Unreconciled Entries
Click Fetch to load all unreconciled payments and outstanding invoices for this party.
Allocate Payments
Match payments to invoices by entering the allocation amount. The system shows the outstanding amount on each invoice.
Reconcile
Click Reconcile to create the allocation. The linked invoices will be updated to reflect the payment.
Payment Reconciliation History
Go to: Financials → Payment Reconciliation History
View a history of all reconciliation actions performed, including which payments were matched to which invoices and by whom.